Fleet Controller Jobs

The Fleet Controller is the operational hub of a fleet management function. Responsible for the daily scheduling, availability management and coordination of a vehicle fleet, the Fleet Controller ensures that the right vehicle is in the right place at the right time, that maintenance events are planned and executed without disrupting operations, that driver queries are resolved and that the fleet management system contains an accurate, real-time picture of every vehicle and its status.

In road transport, logistics and corporate fleet environments, vehicle availability is a commercial metric. A truck that cannot run because a maintenance event has not been scheduled correctly, a driver who cannot collect their vehicle because the handover has not been coordinated, or a vehicle that has overrun its service interval because the controller has not flagged it in time are all operational failures with direct cost consequences. The Fleet Controller who manages their vehicle portfolio with precision, plans ahead and communicates clearly with drivers, workshops and fleet managers is the operational backbone that prevents those failures from occurring.

Venatu recruits Fleet Controllers for permanent and contract roles across fleet management businesses, logistics and road transport operators, leasing and contract hire companies, corporate in-house fleet functions and fleet maintenance providers throughout the UK. This role sits within our truck and van, bus and coach and operational support recruitment divisions.

Who We Recruit For

We place candidates with:

• Road haulage operators, 3PL logistics businesses and distribution companies
• Corporate in-house fleet management functions across large organisations
• Vehicle leasing and contract hire companies
• Fleet management service providers and outsourced fleet management businesses
• Bus, coach and minibus fleet operators
• Local authority, NHS, utilities and public sector fleet functions
• Car hire and vehicle rental businesses
• Accident management and fleet damage recovery businesses
• Automotive fleet software and fleet management platform businesses

Roles We Place

• Fleet Controller
• Vehicle Fleet Controller
• Fleet Operations Controller
• Fleet Scheduling Controller
• Fleet Availability Controller
• Fleet Coordinator
• Senior Fleet Controller
• Fleet Controller Team Leader

Who Can Apply

Strong Fleet Controller candidates typically come from:

• Experienced Fleet Controllers at fleet management businesses, logistics operators or corporate fleet functions who want to move to a new employer, a larger fleet portfolio or an operation with more structured systems and processes
• Transport planners or traffic office coordinators from road haulage or logistics backgrounds who have managed vehicle scheduling programs and driver communication and want to broaden into a dedicated fleet controller role with responsibility for the full vehicle lifecycle
• De-fleet Coordinators who have managed vehicle return logistics and want to move into an operational fleet controller role with broader scope covering the full vehicle lifecycle rather than the disposal end only
• Collection and Delivery Drivers who have developed strong knowledge of vehicle condition assessment, fleet movement logistics and driver interaction and want to move off the road and into a fleet coordination function
• Fleet administrators or fleet support executives at leasing companies or corporate fleet functions who have been processing vehicle orders, maintenance authorisations and driver queries and want to step up to a more operationally accountable coordination role
• Customer service or logistics coordinators from automotive-adjacent sectors who are proficient with fleet management systems or logistics databases and want to apply those skills in a vehicle fleet environment

Proficiency in a fleet management platform is the most valued technical skill in this role. Commonly used systems include Jaama Key2, Chevin FleetWave, FleetCheck, the proprietary systems of major leasing companies and DfT-recognised maintenance management systems for HGV and PSV operations. Strong Excel skills and the ability to manage multiple concurrent vehicle events across a live fleet portfolio are equally important. Venatu confirms the system requirements and fleet size with each employer before presenting candidates.

Fleet Controller Salary Guide

Salaries reflect the size and complexity of the fleet portfolio managed, the employer type and whether the role carries out-of-hours on-call responsibility for breakdown and availability management. Larger vehicle portfolios and operations with complex multi-site or national coverage typically pay towards the higher end of each band. Venatu benchmarks package expectations with each client before beginning a search. Visit the HR Hub for broader context on fleet and operations support role remuneration.

What the Role Involves

• Managing a live portfolio of fleet vehicles, maintaining an accurate and current record of each vehicle's location, driver assignment, mileage, service status, inspection date and any outstanding defects or compliance actions in the fleet management system
• Scheduling and coordinating vehicle service, MOT, inspection and annual test events with approved workshops, dealerships or VMU facilities, ensuring vehicles are booked in and returned within the planned window to minimise operational downtime
• Coordinating vehicle collection and delivery logistics between operating sites, workshops and drivers, working with the collection and delivery resource or third-party logistics providers as required
• Managing driver allocation, vehicle handover documentation and driver change events, ensuring all records are updated promptly in the fleet management system
• Responding to driver queries including vehicle defect reports, replacement vehicle requests, accident notification and service booking requests, resolving them promptly and within the employer's process
• Monitoring fleet maintenance schedules and flagging vehicles approaching service, MoT, licence renewal or inspection milestones to the relevant workshop or Fleet Manager in advance of due date
• Managing replacement vehicle or pool car allocation during planned or unplanned vehicle downtime, sourcing from the employer's own pool, leasing company courtesy car programme or hire fleet as applicable
• Managing accident and damage notifications, coordinating the repair referral process with the employer's accident management partner, tracking vehicle repair status and managing driver communication throughout
• Producing daily, weekly and monthly fleet status reports including availability rates, overdue maintenance events, accident volumes and pool vehicle utilisation for the Fleet Manager
• Supporting the De-fleet Coordinator with end-of-contract vehicle handback logistics where the operation includes leased vehicles approaching term

How the Process Works

For employers:

1. Submit a vacancy with the fleet size, vehicle types, fleet management system in use and any out-of-hours or on-call requirements.
2. We confirm candidate availability and present a pre-screened shortlist within five working days.
3. Candidates are assessed for fleet system proficiency, operational coordination experience and fleet sector knowledge.
4. Interview and offer supported by Venatu throughout.

For candidates:

1. Register your CV with your fleet management or logistics coordination experience, systems used, the size of the fleet portfolio managed and any relevant sector background.
2. A Venatu consultant will review your background and contact you directly.
3. Roles are matched to your experience level, preferred employer type and geography.
4. Venatu manages the process and advises on package expectations ahead of offer.

Browse current vacancies or create a job alert to be notified when relevant roles become available.

FAQ

What does a Fleet Controller do? A Fleet Controller manages the daily operational coordination of a vehicle fleet, including vehicle scheduling, maintenance event planning and booking, driver allocation, accident and breakdown response management and fleet system record maintenance. The role ensures every vehicle is available and compliant when required and that any downtime is minimised through proactive planning and efficient coordination with workshops, drivers and transport management.

What is the difference between a Fleet Controller and a Fleet Manager? A Fleet Controller focuses on the daily operational coordination of the fleet - scheduling, availability, driver communication and system administration. A Fleet Manager holds broader strategic and commercial accountability for the fleet function, including procurement, policy, supplier relationships, cost performance, compliance programme management and team leadership. In smaller operations a single person may carry both functions. In larger operations Fleet Controllers report to the Fleet Manager. Venatu clarifies the scope of each role with the employer before presenting candidates.

What fleet management systems do Fleet Controllers use? Commonly used platforms include Jaama Key2, Chevin FleetWave, FleetCheck, TomTom Fleet, and the proprietary systems of major leasing companies and fleet management providers. For HGV and PSV operations, DVSA-compatible maintenance and inspection management systems are also used. Strong Excel skills for reporting and data management are useful across all systems. Venatu confirms the specific platform requirements with each employer before presenting candidates.

What does a Fleet Controller earn in the UK? Experienced Fleet Controllers typically earn between £27,000 and £36,000. Senior controllers and team leaders earn between £34,000 and £48,000. Roles with out-of-hours on-call responsibility typically include an on-call allowance. Venatu benchmarks package expectations with each client before beginning a search.

What is the progression from Fleet Controller? Common progression routes include Senior Fleet Controller, Fleet Controller Team Leader, Fleet Manager and Fleet Operations Manager. Controllers who develop strong commercial awareness of fleet cost management, compliance obligations and supplier negotiation are well positioned to move into a Fleet Manager appointment. Read about operational pressures shaping fleet recruitment in How Rising Fuel Prices Are Impacting Automotive Recruitment In The UK.

Register or Enquire

Candidates - Register your CV with your fleet management or logistics coordination experience, systems used and fleet portfolio size. Venatu will match you to current Fleet Controller vacancies across fleet management businesses, logistics operators and corporate fleet functions, including roles not publicly advertised. Browse live vacancies or create a job alert.

Employers - Submit a vacancy or visit the client hub to discuss your fleet controller requirements. Our team will respond within one working day.