The main duties of the role include:
- Maintain accurate and up to date records within the Fleet Management System to support reporting and compliance.
- Assist in vehicle handovers and returns, prepare the vehicle handover forms.
- Schedule repairs or preventative maintenance, liaise with company vehicle users and dedicated garages available through our supply chain, booking in servicing, tyre repairs and MOT’s.
- Recording of weekly vehicle checks, whilst identifying non-conformance.
- Driver Licence checks, assist with the quarterly checks.
- Collate and report vehicle accident information to our company vehicle insurers and H&S.
- Ordering and cancellation of Company fuel cards.
- Deliver vehicle induction in Fleet Managers absence, which may involve travelling to other depots.
- Provide daily support to all vehicle users whilst resolving vehicle issues and defects reported.
- Process and report any driving infringements, fines and charges.
- Administrative duties including filing, organising documents and data entry.
- Any other duties as reasonably required.
Person Specification
- Ability to prioritise, with confidence in managing multiple tasks in a fast-paced environment and proactive role - Essential
- High level of accuracy and attention to detail - Essential
- Strong administrative and IT skills particularly with Microsoft Office - Essential
- Organised and self-motivated, ability to work independently and in a team - Essential
- Friendly and Helpful 'can-do' attitude and willingness to learn new systems and processes - Essential
- An understanding of the importance of data protection and confidentiality to follow GDPR-compliant processes - Essential
- A Full UK Driving Licence - Essential
The following experience is highly desirable:
- Technical knowledge with LCV or Commercial vehicles preferable, ideally have fleet experience in construction or a similar environment - Desirable
- Familiarity with compliance, telematics and data management - Desirable
- Understanding of vehicle maintenance scheduling, compliance and DSVA regulations and managing driver records - Desirable
- Previous experience in transport logistics or fleet administration - Desirable
- Experience with fleet management software and telematics - Desirable
The Package
- Competitive Pay
- A collaborative and friendly working culture, focussed on investing in people
- Up to 25 days holiday + Statutory Bank Holidays
- Company Sick Pay
- Annual professional subscription costs
- Excellent training & development opportunities, provided by our award nominated in house Training team
- Paid Volunteering days and Charity events
- Annual Flu Jabs
- Employee Assistance Programmes for advice and counselling
- Access to a committed Mental Health First Aider team
- Company Pension and Death in Service scheme
